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Friday, April 12, 2024

It’s time to re-onboard everyone

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By Liz Fosslien

‘I’m the most tenured person on my team,” my friend Joyce, a senior marketing manager, told me. “But I feel like a new hire.”

Despite having worked at her company for four years, a slew of recent changes had left Joyce feeling unmoored. After her manager quit in June, Joyce worked in a state of limbo for a month until she got a new boss. She started going back to the office two days a week, but soon stopped due to concerns about the Delta variant. Three of her teammates left and were replaced by four new hires.

“I barely know anyone on my team,” Joyce continued. “I can dig up documents really easily, but other than that, I might as well have joined yesterday.”

Joyce isn’t alone in feeling new to a company she’s worked at for years. As an expert on emotions at work and the head of content at Humu, a company focused on workplace behavioral change, I regularly help leaders, managers and teams establish better ways of working. In the data and in conversations, I’ve seen two forces that are destabilizing employees: unprecedented turnover and uncertainty. The number of people switching jobs has skyrocketed, in what experts are calling the “Great Resignation.” At the same time, teams are starting to transition to new forms of hybrid work they have little experience with.

These upheavals mean that even longtime employees may now feel they’re starting from scratch. That has enormous implications for performance, innovation and well-being. When we start working in a new environment, we tend to feel insecure because we haven’t had a chance to prove ourselves yet. Our self-doubt makes us less likely to suggest out-of-the-box ideas, ask questions or take needed breaks.

Great onboarding helps individuals regain their confidence and cuts down the time it takes for them to get up and running. But new hires aren’t the only people who could benefit from this type of structured support. Right now, everyone at your company needs some form of onboarding.

If you’re a leader, here are five steps you should encourage managers to take this fall:

  • Kick off with connection: During periods of high turnover, you need to be especially intentional about creating opportunities for employees to get to know each other. To set your team up for success, invest in emotional connection as soon as possible and as often as possible. Schedule random, 30-minute one-on-ones between members and kick meetings off with a lighthearted prompt. (A personal favorite: “What food is underrated?”) Rituals are also a great way to create space for people to open up. Try “High, Low, Ha,” where team members share one highlight from their week, one low point and one thing that made them laugh.
  • Welcome unique contributions: One of the first messages your reports should hear is that they will be valued for everything that sets them apart. In an onboarding experiment, researchers randomly assigned new hires to one of three different welcome sessions. The first prompted people to reflect on how their unique perspectives could help them succeed in their new roles, another asked them to think about why they were proud to join the company, and the third focused on skills training. After six months, employees in the first group were less likely to have quit and delivered higher customer satisfaction scores. Ask your direct reports to reflect on what they’re good at and how they can apply those skills to their current roles. Based on these conversations, assign tasks that let individuals showcase their abilities. In team meetings, explicitly recognize novel suggestions. Try something like, “I hadn’t thought of it that way, thanks for pointing that out.”
  • Help people learn who knows what: The most effective teams have a high level of “shared knowledge,” or a collective understanding of individual expertise—who’s responsible for what, and how everyone works together. To build shared knowledge, create early opportunities for team members to collaborate and discover each other’s unique talents. You can also start an email thread or channel where team members can post a problem and others who have relevant experience can share insights.
  • Rally everyone around a three-month mission: Quick wins boost motivation and confidence. To empower your team to accomplish shared victories early on, unite the group around an ambitious but achievable short-term goal. Alex, an engineering manager, set a three-month mission for his team to launch a new product feature customers had been asking about for years. Having a specific, impactful goal made it easier for the group to establish clear roles and processes.
  • Set clear cultural expectations: When you’re new, seemingly small uncertainties (“Can I turn my video off during longer calls?”) can become a big source of stress. To combat these anxieties, schedule time for your team to agree on cultural and emotional norms. Science shows that setting clear expectations can have a powerful influence on employee performance. Here are a few prompts to get you started: How can we ensure teammates who aren’t in the office still have a voice? How will we track progress and update each other throughout the week? How do we each prefer to receive feedback? What guidelines should we set for meetings? Make sure to write your answers down, and save them where they’re easily accessible to everyone.
  • Reinforce healthy, productive norms with recognition: Showcasing stellar work or giving kudos for supportive behaviors is one of the fastest ways to boost motivation and positively reinforce healthy norms. Consider celebrating the efforts of a small group of people, rather than just one person or everyone. In a field experiment, researchers split employees into groups of eight, then randomly sent either the top performer, the top three performers or everyone in the group a thank-you card for their efforts. Recognizing the top three performers in a group led to the strongest overall performance increase. You should also create opportunities for peers to recognize each other. Research shows that getting a compliment from a colleague can make new hires feel connected to the organization even faster than receiving praise from a manager. At Humu, we created a Slack channel called #cheersforpeers. Every month, anyone who has been mentioned in the channel or who recognized someone else is eligible for a raffle prize.

High turnover, the shift to hybrid work and continued uncertainty about the future mean that your entire workforce may be feeling unmoored. By re-onboarding everyone, managers can boost team cohesion, performance and well-being.

Liz Fosslien is the head of content at Humu.

Image courtesy of WWW.FREEPIK.COM

Read full article on BusinessMirror

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