NOTICE OF ANNUAL MEETING OF STOCKHOLDERS May 27, 2021 1:30 P.M., Philippine Time 8th Floor, Two World Square, McKinley Hill, Fort Bonifacio, Taguig City 1634, Philippines (via Remote Communication)
You are cordially invited to attend the Annual Meeting of Stockholders of HOLCIM PHILIPPINES, INC. (the “Company”) which will be held virtually on May 27, 2021 (Thursday) at 1:30 p.m., Philippine time. The Chairman of the Annual Meeting shall call and preside the meeting in Metro Manila which is the place where the principal office of the Company is located. The Agenda of the meeting is as follows:
- Call to Order
- Proof of Notice and Determination of quorum
- Approval of Minutes of Previous Meeting
- Operations Report
- Election of Directors
- Ratification of all acts, contracts, investments and resolutions of the Board, Committees and Management since the last Annual Shareholders’ meeting
- Appointment of External Auditor for 2021
- Other Matters
These items are fully discussed in the Information Statement, published in the Company’s website at www.holcim.ph, and on PSE EDGE.
Given the current circumstances and taking into consideration the safety of everyone, stockholders may only attend the meeting via remote communication. Only stockholders of record in the books of the Company at the close of business on April 27, 2021 will be entitled to notice of, participation via remote communication, and voting in absentia at such meeting and any adjournment thereof.
Stockholders who intend to participate in the meeting via remote communication and to exercise their vote in absentia must register at www.conveneagm.com/ph/HLCM. Online registration will be open from May 4, 2021 at 8:00 A.M. to May 20, 2021 at 5:00 P.M. All information submitted will be subject to verification and validation by the Corporate Secretary and the Stock Transfer Agent.
Stockholders who wish to appoint a proxy should send a scanned copy of a duly accomplished proxy form, together with other supporting documents, via email to [email protected] not later than May 20, 2021. The proxy form may be downloaded atwww.conveneagm.com/ph/HLCM. A hard copy of the Proxy Form should be delivered to The Corporate Secretary, 7th Floor, Two World Square, McKinley Hill, Fort Bonifacio, Taguig City within five days after the proxy form has been sent via e-mail. Alternatively, should you wish to appoint the Chairman of the meeting as proxy, you may use the digital proxy form available at www.conveneagm.com/ph/HLCM. Please note that we are not soliciting proxies.
Stockholders who have successfully registered can cast their votes and will be provided access to the live streaming of the meeting. The procedures for attending the meeting via remote communication and for casting votes in absentia are explained further in the “Requirements and Procedure for Registration, Participation and Voting in Absentia” appended to the Information Statement.
For complete information on the annual meeting, please visit www.holcim.ph.
HOLCIM PHILIPPINES, INC.
(SGD.) Belinda E. Dugan Corporate Secretary